The Communications and Outreach Coordinator position is hybrid with a minimum of four days per week on-site at Koffler Arts. Additionally, the incumbent will be required to work select evening and weekend hours (accruing an equal number of lieu hours).
Reporting to the Director of External Relations and the Head of Artistic Engagement, the Communications & Outreach Coordinator is a key member of the Koffler Arts team, coordinating communications plans, outreach activities, and public programming.
In collaboration with the Director of External Relations:
- Plan and execute content calendar for social media accounts
- Craft and distribute compelling Koffler Arts e-newsletters and promotional communications; analyze data to refine strategies
- Capture, edit, or design visuals/assets (photos, video, graphics, etc.) for social media, website, e-newsletters, print and publications, as well as create promotion materials for Artistic Engagement events/programs
- Maintain and update the Koffler Arts website and online event boards with key information about exhibitions, events/programs, and announcements
- Coordinate exhibition openings, including compiling invitation lists and sending key information to partners
- Coordinate with the Director of External Relations to ensure messaging is in line with Koffler Arts style, voice, audience, etc.
- Other duties related to communications as assigned
In collaboration with the Head of Artistic Engagement:
- Imagine possible new audiences in function of each exhibition, event or performance and make appropriate connections – by telephone, email and in-person meetings – to establish new partnerships and nurture relationships
- Promote group visits to K-12 schools, colleges/universities, community groups, clubs and organisations from diverse sectors, houses of worship (synagogues, churches, etc.), summer camps, senior residences, professional associations, etc. across the GTA
- Ensure group visits are on the calendar with designated staff/volunteer tour leader, and lead select group visits
- Contribute to research and development of Educator/Family Guide content
- Coordinate select Artistic Engagement events/programs–smaller and larger in scale–from conception to completion
- Draft and email Letters of Agreement for event/program presenters and process paperwork for fees/honoraria and reimbursements; share promotional materials with presenters so they can also promote events/programs
- Collect and collate attendance/statistical data for group visits and Artistic Engagement events/programs including quantitative (numbers and demographics) and, when possible, qualitative data (testimonials)
- Other duties related to outreach and events/programs as assigned
Additional responsibilities:
- Monitor general inquiries inboxes, responding to questions about exhibitions, events/programs, and group visits, and respond in a timely manner with information and confirmations
- Create accounts receivable and/or submit accounts payable invoices related to communications/marketing and events/programs and track budgets
- Coordinate photography, videography and/or audio recording for exhibitions and select programs and events
